{"id":2847,"date":"2017-11-08T15:13:29","date_gmt":"2017-11-08T15:13:29","guid":{"rendered":"https:\/\/tsisupport.com\/?p=2847"},"modified":"2021-08-09T06:19:45","modified_gmt":"2021-08-09T10:19:45","slug":"7-ways-properly-dispose-decommission-old-technology","status":"publish","type":"post","link":"https:\/\/tsisupport.com\/tsistaging\/?p=2847","title":{"rendered":"Stay Tech Compliant: 7 Ways to Properly Dispose or Decommission Old Technology"},"content":{"rendered":"

Whether you are moving to the cloud, refreshing equipment, moving offices and\/or datacenters, or simply cleaning house, properly discarding of old machines can be a tough task.\u00a0 The complexity of decommissioning IT assets only becomes more of a burden when you\u2019re working in a highly regulated industry sector.<\/p>\n

HIPAA<\/a> & PCI Compliance<\/a> are the most common regulations that require documentation of decommissioned assets to ensure confidentiality of patient records and consumer information. Our friends at XTechnology Global<\/a> have compiled 7 helpful tips for retiring hardware legally and safely for all involved:<\/p>\n

1.\u00a0 Create a Log or Checklist to Document the Entire Decommissioning Process<\/strong><\/span><\/p>\n

Your IT service desk should establish a logbook that centralizes all information on decommissioned\u00a0IT assets.\u00a0 The log should include the identification of all destroyed equipment, the date it was decommissioned, as well as meticulous detail on the steps taken during the process. Also, provide a checklist of what needs to be done according to company policy and compliance regulations. These steps will ensure that the workers responsible don\u2019t overlook crucial components to the process. Even simple oversight can come back to haunt you in the form of costly fines.\u00a0 If you have opted to work with a 3rd party, ensure they have experience in documentation and asset audit logs, including machine serial numbers, makes & models, and asset tags.<\/p>\n

2.\u00a0 Confirm the Identity of the Asset<\/strong><\/span><\/p>\n

Before taking any action, you should confirm the identity of the hardware to be destroyed. If you have an IT asset management system in place, this should be easy. Make sure it is the right piece of equipment and include who the user(s) were in your log book. This ensures you know exactly what types of data were stored on the machine, since you know the user\u2019s access level and job title. This documentation will later serve as your proof that the equipment was indeed disposed of according to company policy and compliance.<\/p>\n

3.\u00a0 Make Sure Critical Backups are Done<\/strong><\/span><\/p>\n

Before virtually or physically destroying a machine, make sure the data is backed up and stored securely. This ensures you don\u2019t lose any critical or proprietary information, such as employee records or documentation needed to file the company\u2019s taxes. A backup will also serve as proof of exactly what data on the machine was destroyed.<\/p>\n

4.\u00a0 Disable Network & User Access<\/strong><\/span><\/p>\n

Old User IDs are a threat to any organization. It is crucial to disable user access and remove decommissioned IT assets from the internal network in order to prevent unauthorized access from former employees or a malicious party.<\/p>\n

5.\u00a0 Wipe Sensitive Data Off the Hard Drives<\/strong><\/span><\/p>\n

The erasure process should be done by an expert who understands the complexities involved in the process, including multiple scrubbings.\u00a0 It is also important to audit the equipment between scrubbings to ensure all data is completely wiped before recycling.<\/p>\n

6.\u00a0 Consider Physical Destruction of the Asset<\/strong><\/span><\/p>\n

The best course of action to ensuring no one can gain unauthorized access to data again is to demolish the hardware itself. Some organizations specialize in this and operate facilities that are equipped with utilitarian machinery that can destroy the equipment. The advantage of using such a service is that these professionals usually document the process which aid in the decommissioning processes.<\/p>\n

7.\u00a0 Is There Value?<\/strong><\/span><\/p>\n

As with any asset, there could be some potential value left in it.\u00a0 Working with a true ITAD (IT Asset Disposition) company such as XTechnology Global\u00a0<\/a>can evaluate these assets to provide savings for this soon to be decommissioned equipment.<\/p>\n

\n\t
\n\t\t\t\t\t\t\t\t
\n\t\t\n
\n\t\t\t
\n\t
\n\t
\n\t\t

\n\t\tConfident with Your IT Strategy?<\/span>\n\t<\/h2>\n\t<\/div>\n<\/div>\n
\n\t
\n\t\t
\n\t

If you found the information in this blog post helpful and you'd like to discuss your business' technology strategy, then we'd be happy to hear from you.<\/p>\n<\/div>\n\t<\/div>\n<\/div>\n

\n\t
\n\t\t
\n\t\t\t\n\t\t\t\t\t\t\tGet in touch with tsi<\/span>\n\t\t\t\t\t<\/a>\n<\/div>\n\t<\/div>\n<\/div>\n<\/div>\n<\/div>\n\t\t\t
\n\t
<\/div>\n<\/div>\n\t<\/div>\n\t\t<\/div>\n\t<\/div>\n<\/div>\n<\/div>
<\/div>\n","protected":false},"excerpt":{"rendered":"

Whether you are moving to the cloud, refreshing equipment, moving offices and\/or data centers, or simply cleaning house, properly discarding of old machines can be a tough task.\u00a0 The complexity of decommissioning IT assets only becomes more of a burden when you\u2019re working in a highly regulated industry sector.<\/p>\n","protected":false},"author":2,"featured_media":8597,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":"","_links_to":"","_links_to_target":""},"categories":[12],"tags":[357,358,359,186],"acf":[],"yoast_head":"\n7 Ways to Decommission Old Tech | Technology in Business | TSI<\/title>\n<meta name=\"description\" content=\"Read these seven tips to help you manage outdated technology to stay tech compliant. Managing technology in business is always a challenge \u2014\u00a0let TSI help.\" \/>\n<meta name=\"robots\" content=\"noindex, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"7 Ways to Decommission Old Tech | Technology in Business | TSI\" \/>\n<meta property=\"og:description\" content=\"Read these seven tips to help you manage outdated technology to stay tech compliant. Managing technology in business is always a challenge \u2014\u00a0let TSI help.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/tsisupport.com\/tsistaging\/?p=2847\" \/>\n<meta property=\"og:site_name\" content=\"TSI Support\" \/>\n<meta property=\"article:published_time\" content=\"2017-11-08T15:13:29+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2021-08-09T10:19:45+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/tsisupport.com\/tsistaging\/wp-content\/uploads\/2017\/11\/how-to-guide-v1-1140x380-1.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"1140\" \/>\n\t<meta property=\"og:image:height\" content=\"380\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"author\" content=\"Roger Murray\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Roger Murray\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"3 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\/\/tsisupport.com\/tsistaging\/?p=2847\",\"url\":\"https:\/\/tsisupport.com\/tsistaging\/?p=2847\",\"name\":\"7 Ways to Decommission Old Tech | Technology in Business | TSI\",\"isPartOf\":{\"@id\":\"https:\/\/tsisupport.com\/tsistaging\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\/\/tsisupport.com\/tsistaging\/?p=2847#primaryimage\"},\"image\":{\"@id\":\"https:\/\/tsisupport.com\/tsistaging\/?p=2847#primaryimage\"},\"thumbnailUrl\":\"https:\/\/tsisupport.com\/tsistaging\/wp-content\/uploads\/2017\/11\/how-to-guide-v1-1140x380-1.jpg\",\"datePublished\":\"2017-11-08T15:13:29+00:00\",\"dateModified\":\"2021-08-09T10:19:45+00:00\",\"author\":{\"@id\":\"https:\/\/tsisupport.com\/tsistaging\/#\/schema\/person\/5eed34ada00b62f24100bd841a4f62e9\"},\"description\":\"Read these seven tips to help you manage outdated technology to stay tech compliant. Managing technology in business is always a challenge \u2014\u00a0let TSI help.\",\"breadcrumb\":{\"@id\":\"https:\/\/tsisupport.com\/tsistaging\/?p=2847#breadcrumb\"},\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"ReadAction\",\"target\":[\"https:\/\/tsisupport.com\/tsistaging\/?p=2847\"]}]},{\"@type\":\"ImageObject\",\"inLanguage\":\"en-US\",\"@id\":\"https:\/\/tsisupport.com\/tsistaging\/?p=2847#primaryimage\",\"url\":\"https:\/\/tsisupport.com\/tsistaging\/wp-content\/uploads\/2017\/11\/how-to-guide-v1-1140x380-1.jpg\",\"contentUrl\":\"https:\/\/tsisupport.com\/tsistaging\/wp-content\/uploads\/2017\/11\/how-to-guide-v1-1140x380-1.jpg\",\"width\":1140,\"height\":380},{\"@type\":\"BreadcrumbList\",\"@id\":\"https:\/\/tsisupport.com\/tsistaging\/?p=2847#breadcrumb\",\"itemListElement\":[{\"@type\":\"ListItem\",\"position\":1,\"name\":\"Home\",\"item\":\"https:\/\/tsisupport.com\/tsistaging\/\"},{\"@type\":\"ListItem\",\"position\":2,\"name\":\"Stay Tech Compliant: 7 Ways to Properly Dispose or Decommission Old Technology\"}]},{\"@type\":\"WebSite\",\"@id\":\"https:\/\/tsisupport.com\/tsistaging\/#website\",\"url\":\"https:\/\/tsisupport.com\/tsistaging\/\",\"name\":\"TSI Support\",\"description\":\"TSI - Technical Support International\",\"potentialAction\":[{\"@type\":\"SearchAction\",\"target\":{\"@type\":\"EntryPoint\",\"urlTemplate\":\"https:\/\/tsisupport.com\/tsistaging\/?s={search_term_string}\"},\"query-input\":{\"@type\":\"PropertyValueSpecification\",\"valueRequired\":true,\"valueName\":\"search_term_string\"}}],\"inLanguage\":\"en-US\"},{\"@type\":\"Person\",\"@id\":\"https:\/\/tsisupport.com\/tsistaging\/#\/schema\/person\/5eed34ada00b62f24100bd841a4f62e9\",\"name\":\"Roger Murray\",\"image\":{\"@type\":\"ImageObject\",\"inLanguage\":\"en-US\",\"@id\":\"https:\/\/tsisupport.com\/tsistaging\/#\/schema\/person\/image\/\",\"url\":\"https:\/\/secure.gravatar.com\/avatar\/02eb44ce8ff599f733f8d322316f904d?s=96&d=mm&r=g\",\"contentUrl\":\"https:\/\/secure.gravatar.com\/avatar\/02eb44ce8ff599f733f8d322316f904d?s=96&d=mm&r=g\",\"caption\":\"Roger Murray\"},\"url\":\"https:\/\/tsisupport.com\/tsistaging\/?author=2\"}]}<\/script>\n<!-- \/ Yoast SEO plugin. -->","yoast_head_json":{"title":"7 Ways to Decommission Old Tech | Technology in Business | TSI","description":"Read these seven tips to help you manage outdated technology to stay tech compliant. Managing technology in business is always a challenge \u2014\u00a0let TSI help.","robots":{"index":"noindex","follow":"follow","max-snippet":"max-snippet:-1","max-image-preview":"max-image-preview:large","max-video-preview":"max-video-preview:-1"},"og_locale":"en_US","og_type":"article","og_title":"7 Ways to Decommission Old Tech | Technology in Business | TSI","og_description":"Read these seven tips to help you manage outdated technology to stay tech compliant. Managing technology in business is always a challenge \u2014\u00a0let TSI help.","og_url":"https:\/\/tsisupport.com\/tsistaging\/?p=2847","og_site_name":"TSI Support","article_published_time":"2017-11-08T15:13:29+00:00","article_modified_time":"2021-08-09T10:19:45+00:00","og_image":[{"width":1140,"height":380,"url":"https:\/\/tsisupport.com\/tsistaging\/wp-content\/uploads\/2017\/11\/how-to-guide-v1-1140x380-1.jpg","type":"image\/jpeg"}],"author":"Roger Murray","twitter_card":"summary_large_image","twitter_misc":{"Written by":"Roger Murray","Est. reading time":"3 minutes"},"schema":{"@context":"https:\/\/schema.org","@graph":[{"@type":"WebPage","@id":"https:\/\/tsisupport.com\/tsistaging\/?p=2847","url":"https:\/\/tsisupport.com\/tsistaging\/?p=2847","name":"7 Ways to Decommission Old Tech | Technology in Business | TSI","isPartOf":{"@id":"https:\/\/tsisupport.com\/tsistaging\/#website"},"primaryImageOfPage":{"@id":"https:\/\/tsisupport.com\/tsistaging\/?p=2847#primaryimage"},"image":{"@id":"https:\/\/tsisupport.com\/tsistaging\/?p=2847#primaryimage"},"thumbnailUrl":"https:\/\/tsisupport.com\/tsistaging\/wp-content\/uploads\/2017\/11\/how-to-guide-v1-1140x380-1.jpg","datePublished":"2017-11-08T15:13:29+00:00","dateModified":"2021-08-09T10:19:45+00:00","author":{"@id":"https:\/\/tsisupport.com\/tsistaging\/#\/schema\/person\/5eed34ada00b62f24100bd841a4f62e9"},"description":"Read these seven tips to help you manage outdated technology to stay tech compliant. Managing technology in business is always a challenge \u2014\u00a0let TSI help.","breadcrumb":{"@id":"https:\/\/tsisupport.com\/tsistaging\/?p=2847#breadcrumb"},"inLanguage":"en-US","potentialAction":[{"@type":"ReadAction","target":["https:\/\/tsisupport.com\/tsistaging\/?p=2847"]}]},{"@type":"ImageObject","inLanguage":"en-US","@id":"https:\/\/tsisupport.com\/tsistaging\/?p=2847#primaryimage","url":"https:\/\/tsisupport.com\/tsistaging\/wp-content\/uploads\/2017\/11\/how-to-guide-v1-1140x380-1.jpg","contentUrl":"https:\/\/tsisupport.com\/tsistaging\/wp-content\/uploads\/2017\/11\/how-to-guide-v1-1140x380-1.jpg","width":1140,"height":380},{"@type":"BreadcrumbList","@id":"https:\/\/tsisupport.com\/tsistaging\/?p=2847#breadcrumb","itemListElement":[{"@type":"ListItem","position":1,"name":"Home","item":"https:\/\/tsisupport.com\/tsistaging\/"},{"@type":"ListItem","position":2,"name":"Stay Tech Compliant: 7 Ways to Properly Dispose or Decommission Old Technology"}]},{"@type":"WebSite","@id":"https:\/\/tsisupport.com\/tsistaging\/#website","url":"https:\/\/tsisupport.com\/tsistaging\/","name":"TSI Support","description":"TSI - Technical Support International","potentialAction":[{"@type":"SearchAction","target":{"@type":"EntryPoint","urlTemplate":"https:\/\/tsisupport.com\/tsistaging\/?s={search_term_string}"},"query-input":{"@type":"PropertyValueSpecification","valueRequired":true,"valueName":"search_term_string"}}],"inLanguage":"en-US"},{"@type":"Person","@id":"https:\/\/tsisupport.com\/tsistaging\/#\/schema\/person\/5eed34ada00b62f24100bd841a4f62e9","name":"Roger Murray","image":{"@type":"ImageObject","inLanguage":"en-US","@id":"https:\/\/tsisupport.com\/tsistaging\/#\/schema\/person\/image\/","url":"https:\/\/secure.gravatar.com\/avatar\/02eb44ce8ff599f733f8d322316f904d?s=96&d=mm&r=g","contentUrl":"https:\/\/secure.gravatar.com\/avatar\/02eb44ce8ff599f733f8d322316f904d?s=96&d=mm&r=g","caption":"Roger Murray"},"url":"https:\/\/tsisupport.com\/tsistaging\/?author=2"}]}},"_links":{"self":[{"href":"https:\/\/tsisupport.com\/tsistaging\/index.php?rest_route=\/wp\/v2\/posts\/2847"}],"collection":[{"href":"https:\/\/tsisupport.com\/tsistaging\/index.php?rest_route=\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/tsisupport.com\/tsistaging\/index.php?rest_route=\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/tsisupport.com\/tsistaging\/index.php?rest_route=\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/tsisupport.com\/tsistaging\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=2847"}],"version-history":[{"count":0,"href":"https:\/\/tsisupport.com\/tsistaging\/index.php?rest_route=\/wp\/v2\/posts\/2847\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/tsisupport.com\/tsistaging\/index.php?rest_route=\/wp\/v2\/media\/8597"}],"wp:attachment":[{"href":"https:\/\/tsisupport.com\/tsistaging\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=2847"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/tsisupport.com\/tsistaging\/index.php?rest_route=%2Fwp%2Fv2%2Fcategories&post=2847"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/tsisupport.com\/tsistaging\/index.php?rest_route=%2Fwp%2Fv2%2Ftags&post=2847"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}